All Grant Programs
Q. What is the Consolidated Funding Application (CFA)?
A. The CFA is a modern and easy to use online application for accessing state resources currently available from multiple New York State agencies and authorities. The CFA serves as the single point of entry for workforce development funding for the state.
Q. Are individual businesses with training programs that serve their company alone eligible for either grant program?
A. They are not. They may partner with any of the eligible community-based organizations, training and education providers, chamber of commerce or trade association, or any of the other eligible applicants. Sector-based training with multiple employers is highly recommended.
Q. Are 501(c)4 and 501(c)6 organizations included as eligible “not-for-profit organization” applicants?
A. Yes.
Q. Are economic development organizations eligible applicants?
A. If they are a 501(c)4 or 501(c)6 they are eligible as a “not-for-profit organization” – and if they are a membership-based organization, they would also be eligible under “chambers of commerce and trade associations.”
Q. If my organization applies for a grant and is awarded through either the Capital Grant Program or the Pay-For-Performance Grant Program, can we also apply for a grant through the other program?
A. Yes, you can apply and receive awards for both programs as long you meet the eligibility criteria.
Q. How many Workforce Development awards can my organization apply for and be awarded?
A. For each of the funding tracks (Workforce Development Capital Grants, P4P Operating Grants) applicants will be allowed a maximum of two active projects underway per track at one time. For example, an organization funded for two Capital Grants could also receive funding for two Operating Grants, so long as the two grants/awards under each separate funding track are for distinct training programs, per the guidelines.
A separate application must be submitted for each distinct project for which you are applying; however, if a single project has both Capital and Operating needs, one application can be submitted for both awards.
Q. What is the due date for submitting an application for funding through either program?
A. . Applications will be accepted and reviewed on an ongoing basis.
Q. Does the start-date begin at the time the award is announced or at the time of project commencement?
A. ESD staff will work with awardees to develop a contract with applicants that explicitly states the start-date of the project, which is the mutually agreed upon date of project commencement and may be up to six months after the award announcement.
Q. Can the grant funds be used to pay for expenses that have already been incurred?
A. No. OSWD funds may only be used for approved expenses incurred after an ESD Incentive Proposal has been countersigned by the applicant.
Q. Are training programs to support incumbent workers eligible for the Capital Grant or P4P Operating Grants?
A. In-house, company run training programs for incumbent workers are not eligible to apply for these programs; however, if a business sends their incumbent workers to attend training at an external training or education provider, then the provider would be eligible to apply for either program, as long as the training results in career progression of participants into good jobs (as defined in the guidelines) and creates job openings in their previous positions.
Q: Our organization primarily serves individuals who need a high school diploma or equivalency, or basic literacy and numeracy before they can enter a hard skills training program. If the program does not directly end in employment, but ends in a successful transition to training that leads to employment is that eligible for funding?
A: If there is a direct pathway into a workforce program that has a clear connection and pathway into the workforce in a target industry sector from those programs, then an application would be considered. Grantees would be responsible for tracking participant outcomes for a year following the subsequent training that connects them to the workforce.
Q: What is the timeframe grantees will need to track participants after completing training?
A: Grantees will be responsible for reporting participant outcomes for one year after training programs that lead to the workforce are completed. If the grantee is providing basic skills training required to enter a training program that is connected to the workforce, they would be required to track participant outcomes for a year following the subsequent training that connects them to the workforce.
Q: Do business partners need to guarantee that they will hire trainees from programs?
A: While the goal is for business partners to hire trainees, they do not need to guarantee it. However, there should be a commitment to, at minimum, interview trainees and program graduates, and/or provide internships or job shadowing experiences.
Q: What sources of funds are eligible for the required match and are there funding sources that are ineligible for a match?
A: While public funding sources can serve as match, as well as private funding sources and in-kind; as expressed in the guidelines, applicants are encouraged to seek – and will be scored favorably – if they show matching funds from beyond public sources. Capital grant applications with at least 50% private funding will be more competitive. It should also be noted that there is significant documentation and reporting required for an in-kind match.
Q: Are indirect costs eligible expenses under any of the grants?
A: No, indirect costs are not eligible expenses under the Capital or Operating Grants.
Q: Are in-kind matching funds allowed in the budget?
A: In-kind matching funds are allowed, but only for allowable expenses. For example, for a P4P Operating Grant, “instruction and instructional materials” are eligible expenses, so they would be eligible to show as a match; however, administrative costs such as executive leadership salaries are not eligible expenses so they would also be ineligible to serve as an in-kind match. Additionally, in-kind expenses must be prorated based on the portion of the expense dedicated exclusively to the project (the new program or the expansion of existing program/s). Because funding is issued via reimbursement for approved expenses, applicants must demonstrate their ability to finance the project until reimbursement is received, especially if match funding is primarily in-kind.
Q: Is there a minimum number of training participants for a program to be eligible?
A: There is no minimum number of training participants to be eligible to apply, though the number of trainees served will be a factor when reviewing the budget ask and scope of the project. Additionally, there are minimum dollar value amounts that can be awarded under the Capital Grant and Operating Grant Programs, so applicants must ensure the funding required for their proposed project falls within the funding range for the program to which they are applying. Funding ranges can be found in the grant guidelines.
Q: What types of healthcare-related programs are eligible?
A: Eligible healthcare-related training programs must be non-degree awarding programs that lead to good jobs, as defined in the grant guidelines, for unemployed, underemployed, entry-level, and mid-level workers. They must also meet any additional eligibility criteria in the grant guidelines. Selection for an award would be contingent upon non-availability of funding from other sources for which the proposed project could be funded (i.e. Department of Health funding).
Q: Will awards be announced publicly?
A: Yes, awards will be announced via press release and project information will be made available in alignment with public disclosure regulations.
Q: The guidelines reference “certain governmental organizations (such as workforce development boards)” as eligible for funding. Which organizations does that include or exclude?
A: The governmental organizations that are eligible for the Capital Grants and Operating grants include: workforce development boards, public school districts (only for training and education programs that lead directly to the workforce), BOCES (Board of Cooperative Extension Services), county governments and municipalities. Those that are ineligible are: New York State agencies, authorities, and corporations.
Q: Are public sector workforce training programs considered eligible applicants?
A: No, training for public sector employees are not eligible applicants.
Q: Can the funding be spent on projects related to p-12, and would charter schools be eligible?
A: Funding for p-12 education institutions will only be allowed for adult education or training and education programs that lead directly to the workforce. Charter schools would be eligible so long it is for a project that directly leads students into the workforce.
Q. Are organizations that operate nationally or internationally, or organizations based outside the State of New York eligible to apply for the OSWD Grant Programs?
A. Organizations that operate nationally or internationally and organizations who are headquartered outside of the State of New York are eligible to apply for Operating Grants, but only for grant funding for training programs dedicated specifically toward training New York State residents for placement in jobs located within the State of New York. These organizations would not be eligible for Capital Grants if the project is not physically located in New York State.
Q. Can an industry partner be located outside the State of New York?
A. An industry partner can be headquartered or have facilities outside of the State of New York, but the associated training program for which grant funding is being requested must be working in partnership with a facility located within the State of New York and must lead to job placement primarily within the State of New York.
Q: Are apprenticeship programs eligible to apply?
A: Yes, apprenticeships are eligible to apply. Selection for an award would be contingent upon non-availability of funding from other apprenticeship funding sources for which the proposed project would be eligible.
Q: Can veteran transition programs apply and what types would be eligible?
A: Yes, veteran transition programs that provide training leading directly to placement in good jobs, as defined in the grant guidelines, are eligible to apply.
Q: Who reviews and approves the applications?
A: Applications are reviewed and recommended for approval by the Office of Strategic Workforce Development, in consultation with ESD leadership.
Q: Can our organization reapply in the next round if not selected for award?
A: Yes, an organization can apply in the next round if not selected; however, they should first review the grant guidelines to ensure they have met all the requirements for eligibility. If not selected, applicants can seek feedback from the Office of Strategic Workforce Development ([email protected]) to improve their application for future rounds.
Q: Are there Minority and Women-Owned Business requirements that will need to be met for these grant programs?
A: All projects will be reviewed by ESD’s Office of Contractor Supplier and Diversity to determine if there will be requirements.
Q: Is interest an eligible expense under any of the grants?
A: No, interest is not an eligible expense under the Workforce Capital or Pay for Performance Grants.
Q: How can we find out what qualifies as a living wage in our region?
A: Please reference the MIT Living Wage calculator (https://livingwage.mit.edu/states/36/locations) to verify that all programs lead to jobs that pay living wages for the region in which the project is located.
Q: Our organization serves a specific population with high unemployment rates, but who realistically will not be placed in the middle-wage jobs outlined in the guidelines. Are there any provisions or exceptions made to the “good jobs” requirement in consideration of the population served by the training?
A: While we appreciate the challenges of working with special populations and the accommodations required for some, OSWD funding is targeted for training and education that gets individuals living wage positions in the specified industries. If there is not a pathway to living wages in one of the targeted industries, the program is not a good fit for OSWD funding. Please reference the MIT Living Wage calculator (https://livingwage.mit.edu/states/36/locations) and verify that all programs lead to jobs that pay living wages.
Q: Our organization has multiple unrelated projects we would like to fund. Can more than one unrelated project/program be submitted in the same application?
A: No, a separate application must be submitted for each unrelated project/program. However, if a training program has multiple pathways, all of which are managed by the same overarching program, multiple pathways can be included in the same application.
For example, if an organization was seeking funding for both a welding training program AND an unrelated IT training program, which do not share the same wraparound supports, training providers, or other program features in common, then a separate application would need to be submitted for both programs.
If an organization has a series of training pathways for various IT jobs, i.e. software developer, data analyst, IT help desk, etc., all of which include the same program supports and are managed by the same organization, the overarching program can apply and include all pathways in one application.
Data reporting will be required on all training programs/pathways utilizing OSWD funding.
Q: Our program is financially supported by tuition. Would tuition be considered an internal funding source and thus make our application less competitive for these funds in the absence of matching external financial contributions?
A: While public sources, private sources and in-kind matches can all serve as match funding; as expressed in the guidelines, applicants are encouraged to seek – and will be scored favorably – if they show matching funds from industry partners. TAP and PELL grants, or any financial aid issued directly to trainees, cannot be included in the project budget as match funding. It should also be noted that one of the main goals of the OSWD program is to make training more accessible to marginalized populations, and the cost of the program to trainees will also be taken into consideration when an application is evaluated.
Q: Our program provides workshops on entrepreneurship to low-income local entrepreneurs who are starting or expanding a small business. Would this type of program be eligible for OSWD funding?
A: No, OSWD funding is not designed to support entrepreneurship programs. OSWD’s focus is on training programs that will provide direct job placement into targeted industries. ESD supports entrepreneurs through other programs, including the New York Life Science Entrepreneur Development Grant, the Entrepreneurship Assistance Centers, and the Entrepreneurship Navigator program.
Q: Are the application questions available outside of the CFA application itself?
A: Yes, you can download a PDF or Word version of the application questions from the CFA website by hoovering over the HELP link in the top menu bar and selecting PROGRAM QUESTIONS. Scroll down and select the link for the correct OSWD program from the list provided. On the Program Questions page, click the appropriate link in the top right corner of the page where it says DOWNLOAD AS (PDF, WORD DOC).