Upon completion of an awarded trade activity, a company will be required to submit all eligible expense receipts and proof of payment electronically, combined into one PDF file. Do not submit expense receipts until the activity is fully completed, we do not provide partial reimbursements. Invoices paid in cash, with rewards points or bartering with any company or organization are not eligible for reimbursement.
Reimbursement requires expense receipts and/or invoices to be on a formal letterhead, be issued to your company (name and address), outline a scope of work, include a date, include an invoice number, include total cost, etc. A proof of payment can be a bank statement, credit card statement or wire transfer confirmation, with charges highlighted. These documents should be emailed to Global NY upon completing the awarded activity, along with the completed Project Impact Report (PIR) for data collection purposes. A follow-up PIR will also be requested to obtain additional statistics.
After review of the expenses, reimbursement will typically take 6 weeks to process. A company may also receive a 1099 tax form in connection to this grant. Global NY reserves the right to require additional documentation to support payment requisitions and void grants if documents appear to be altered.
